Operations Specialist

  • location: Bensalem, PA
  • type: Permanent
  • salary: $45,000 - $50,000 per year

job description

Operations Specialist

Our client is one of India's leading corporate, and highly treasured, brands throughout the world. The organization has a presence in the fields of Pharma and Life Sciences, Agri & Performance Polymers, Food & Retail, Oil & Gas and Services. We are looking for an Operations Specialist who will be responsible for a combination of accounts payable and operations support. This is a newly created position to assistant in the logistics process as well as accounting duties. This is a work from home/remote position with a salary range between $45-50k annually and Direct Hire. Ideally, the right candidate will have a Bachelor's Degree, 2+ years working in manufacturing, and a solid understanding of the Production/Work Order Process. You will be the point of contact for customers/vendors, manage sales order workflow, match purchase orders, invoicing/billing, International shipping/receiving administration, material delivery tracking, inventory tracking, quality assurance documentation.


A/P Support:

Handling AP mail box and obtain approvals from Operations Manager

Upload invoices in workflow and complete coding of invoices (ledger code, cost centers) 

Replying to vendor inquiries.

Deposit check received from customers

Maintain tax relating forms for all and existing vendors

Enter freight outward bill in BAAN and match with TO and enter KTU entries in BAAN


Receive Sales Order Confirmation (SOC) request from Sales Manager and check SOC request against customer PO, as back up to the Operations Manager.

Invoice generation and sharing with third parties.

Receive & store soft copy of the shipping documents from India.

Coordinate with broker/agent for USDA customs and FDA inspections and clearance of goods.

Track the delivery of material to the warehouse with our carrier and receive the shipment into BAAN when it arrives.

Collect the receipts from the warehouse and POD’s from the ship lines and save them in the shared folder.


  • Accounts Payable (3 years of experience is required)
  • Purchase Orders (3 years of experience is required)
  • Shipping Documents (3 years of experience is required)
  • Material/Order Tracking (3 years of experience is required)
  • Sales Order Management (3 years of experience is required)
  • Customer/Vendor Invoicing (3 years of experience is required)
  • Manufacturing or Logistics (1 year of experience is required)
  • Microsoft Office (3 years of experience is required)
  • Bachelors (required)
  • Years of experience: 3 years
  • Experience level:Experienced
Shift: First

Working hours: 8 AM - 5 PM

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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